Tender research
TENDER NOTIFICATION
We tag your company by keywords in our system, and research global tenders for you. Get weekly notices about tenders that fit your product, call us for the next action.
BOOK CALLTENDER CLASIFFICATION
We classify “cold tenders” by your indicators and track possibility to raise a bid to open new relation with counterparty. CRM-based tender qualification work.
BOOK CALLBID MANAGEMENT
Managed coordination of bidding process. Maintain communication and schedules, track the progress, watch reports. Moderation and support for sales team.
BOOK CALLPAPER-WORK
Procurement processes and interaction between tender participants. Manage documentation gaps, communication, bureaucracy, and be always on time.
BOOK CALLMARKET ANALYTICS
Track tenders in CRM, control work progress, measure lifecycle, monitor and coordinate next steps deadline.
BOOK CALL
Typical tender steps
1. Requirement Recognition
The first step before organizing the procurement process is recognizing the need for a product or service. A brand new order or a recurring purchase needs analysis, and the specification should be double-checked before creating a request for purchase.
2. Purchase Requisition
A typical procurement process starts with a purchase requisition. The requestor sends a request for procurement that’s typically on paper or electronic form.
3. Requirement Review
The purchase request gets reviewed by the procurement and finance team. Approved requests become POs. Rejected requests are sent back to the requestor with the rejection reason.
4. Budget Approval
In enterprises, once the procurement team raises a purchase order, it is forwarded to the accounting department to receive approval of the purchase by the finance department.
5. Request for Quotation
Once the budget gets approved, the procurement team sends requests for quotation (RFQ) to vendors to receive and compare bids to shortlist the perfect vendor.
6. Contract Negotiation
When a vendor gets selected, starts the contract negotiation and procurement tries to cut the price down again. After the negotiation and contract signing, the purchase order goes to the vendor.
7. Receive Goods/Services
The vendor delivers the promised goods/services within the stipulated timeline. After receiving them, the purchaser examines the order and notifies the vendor of any issues with the received items.
8. Three-Documents Matching
Before the acceptance, a company must collect three documents. Purchase orders, packaging slips that arrive with the order, and vendor invoices. All discrepancies should be discovered and fixed.
9. Invoice Approval
Once three-way matching is complete, the invoice is approved and forwarded to payment processing. This step further adheres to the organization’s standards for the Payment Approval workflow.
10. Record Keeping
After the payment process, buyers make a record of it for bookkeeping and auditing. All appropriate documents right from purchase requests to approved invoices gets stored in a documentation location.
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