procurement tenders smart city enterprise professional service

Transparent process, fair price, and the highest quality.

TENDER is a formal offer to invite bids for a project or accept a formal offer to do a particular job.
EVERY commercial deal passes a selection process that compares the competition, price, and quality.

The end-to-end procurement process for any project size.

From the requirement, quotation, and selection to the deal.

Buy for the best price and the highest quality.


PROCUREMENT SERVICE

Moderate your departments to buy the best option in the global market. Save hundred of hours and thousands of dollarts for  exhausting analysis.

GET SERVICE

Qualify to bid in pre-tender and tender.


BID MANAGEMENT

B2B promotion, offers, and end-to-end bid management service. Mentor your departments, or completely move bidding to us. Win more tenders.

GET SERVICE

Audit tender process and prove transparence.


PROCUREMENT AUDIT

Audit your procurement processes and interaction between tender participants. Find gaps, save money, and get better quality of procurement.

GET SERVICE

TYPICAL TENDER STEPS


  • 1. Requirement Recognition

    The first step before organizing the procurement process is recognizing the need for a product or service. A brand new order or a recurring purchase needs analysis, and the specification should be double-checked before creating a request for purchase.


  • 2. Purchase Requisition

    A typical procurement process starts with a purchase requisition. The requestor sends a request for procurement that’s typically on paper or electronic form.


  • 3. Requirement Review

    The purchase request gets reviewed by the procurement and finance team. Approved requests become POs. Rejected requests are sent back to the requestor with the rejection reason.


  • 4. Budget Approval

    In enterprises, once the procurement team raises a purchase order, it is forwarded to the accounting department to receive approval of the purchase by the finance department.


  • 5. Request for Quotation

    Once the budget gets approved, the procurement team sends requests for quotation (RFQ) to vendors to receive and compare bids to shortlist the perfect vendor.


  • 6. Contract Negotiation

    When a vendor gets selected, starts the contract negotiation and procurement try to cut the price down again. After the negotiation and contract signing, the purchase order goes to the vendor.


  • 7. Receive Goods/Services

    The vendor delivers the promised goods/services within the stipulated timeline. After receiving them, the purchaser examines the order and notifies the vendor of any issues with the received items.


  • 8. Three-Documents Matching

    Before the acceptance, a company must collect three documents. Purchase orders, packaging slips that arrive with the order, and vendor invoices. All discrepancies should be discovered and fixed.


  • 9. Invoice Approval

    Once three-way matching is complete, the invoice is approved and forwarded to payment processing. This step further adheres to the organization’s standards for the Payment Approval workflow.


  • 10. Record Keeping

    After the payment process, buyers make a record of it for bookkeeping and auditing. All appropriate documents right from purchase requests to approved invoices gets stored in a documentation location.

Smarty the Robot

That’s about the procurement.

Was that interesting for you? Now you can read more about how we work with our community.

WRITE TO US

 

…or read more about Marketing and Promotion